End of year functions – a refresher
Leading up to the Christmas-New Year period, employers hold various end-of-year functions for their employees. Such functions, even if they are after hours and off-site, are still “in the course of employment.” This means employers may be held vicariously liable for conduct arising from the function.
In 2023 an amendment to the Sex Discrimination Act 1984 (Cth) brought in a positive duty for employers to prevent workplace sexual harassment. This duty does apply to workplace end of year functions, both held at the workplace or held in connection with work. The focus is now on prevention, as well as the response after an incidence of harassment.
Accordingly, and to fulfil their duty of care to protect the health, safety, and welfare of employees at the relevant function, preparation for such events may include:
- Review or establish policies such as work health and safety, discrimination, bullying, sexual harassment, drug and alcohol, social media, and procedures for dispute resolution.
- Ensure any updates to policies have been circulated to employees.
- Provide clear expectations for any end of year functions including when the function starts and finishes, such that any continued celebrations past a certain time are ‘unofficial,’ extending beyond the end-of-year function and its scope.
- Establish that all work health and safety obligations are complied with, as regards the facility in which the function is held.
- Ensure responsible service of alcohol, if applicable, and that nobody becomes intoxicated. Provide food, water, and other non-alcoholic options.
- Select an appropriate venue for the end-of-year function, which all employees shall enjoy and feel comfortable in.
- Provide employees with free travel to and from the end-of-year function. Alternatively, select a location from which employees can easily travel to and from the function: by bus, train, taxi, uber, or otherwise.
- Appoint a manager or supervisor to stay alcohol-free, monitor and, if necessary, correct inappropriate behaviour at the function.
The following are public holidays in Western Australia:
- 25 December – Christmas Day
- 26 December – Boxing Day
- 1 January – New Year’s Day
Under State and Federal legislation, as a starting position, an employee scheduled to perform ordinary hours of work on these days is entitled to a paid absence from work. When an employee is required to work on a public holiday, they must be paid in accordance with the applicable Award, Enterprise Agreement or Individual Flexibility Agreement.
Disclaimer: This summary is a guide only and is not legal advice. For more information, call ECA Legal on 08 6241 6129 or email ecalegalwa@ecawa.org.au
